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Configuring a Multiple Checkbox (1 Column) Question

A Multiple Checkbox (1 Column) question allows users to select multiple options from a list displayed in a single vertical column.

Unlike Multiple Choice questions, users can select more than one answer, making this question type ideal when multiple responses may apply.

Adding a Multiple Checkbox (1 Column) Question

  1. Navigate to the desired section of your form.

  2. Select Add Question.

  3. Select Multiple Checkbox - 1 Column from the Question Type dropdown.

  4. Configure the available settings.

  5. Select Save.

Configuration Options

Question Text

The question or prompt displayed to users.

Example:

  • Which skills do you have? Select all that apply.

  • Which areas of research interest you?

  • What volunteer experiences have you participated in?

Best Practice: Clearly indicate when users can select multiple options by including "Select all that apply" in the question text.

Question Configuration

The Question Configuration section is used to define the available checkbox options.

To add an option:

  1. Select Add Option.

  2. Enter a Value Saved.

  3. Enter a Value Displayed.

  4. Repeat as needed for additional options.

Value Saved

The value stored within the system when the option is selected.

Example:

Value Saved

Value Displayed

LEAD

Leadership

COMM

Communication

TEAM

Teamwork

PROB

Problem Solving

In this example, the system stores the abbreviated value while displaying the full option label to users.

Best Practice: Use short, consistent values to simplify reporting and exports.

Value Displayed

The text shown to users when making their selections.

Example:

  • Leadership

  • Communication

  • Teamwork

  • Problem Solving

Best Practice: Use clear, descriptive labels that users can easily understand.

Reordering Options

Options can be reordered by dragging and dropping them into the desired sequence.

Common Uses:

  • Alphabetical ordering

  • Grouping related options together

  • Displaying the most common selections first

Mandatory Field

Determines whether users must select at least one option before submitting.

Enabled

  • Users must select one or more options.

Disabled

  • Users may leave the question unanswered.

Important: When enabled, users are only required to select at least one option, not every option.

Required for Draft Submission

Determines whether users must select at least one option before saving a submission as a draft.

Enabled

  • Users cannot save a draft without making a selection.

Disabled

  • Users can save a draft and return later.

Help Hover Text

Additional instructions displayed when users hover over the help icon.

Example Uses:

  • Select all options that apply.

  • You may choose multiple responses.

  • At least one selection is required.

Best Practice: Use Help Hover Text when additional guidance may help users understand how to respond.

Hide Question From Reviewers

Determines whether reviewers can view the question and selected responses.

Enabled

  • The question and responses are hidden from reviewers.

Disabled

  • Reviewers can view the question and responses.

Common Uses:

  • Internal administrative information

  • Workflow tracking fields

  • Information not required during evaluation

Hide Question From Submitters

Determines whether submitters can view the question.

Enabled

  • The question is hidden from submitters.

  • The question can still be viewed and completed by administrators, if applicable.

Disabled

  • The question is visible to submitters.

Important: When using an E-Reference question type, this setting must be enabled. E-Reference questions are intended to be completed by reference providers and should not be visible to applicants.

Common Uses:

  • E-Reference questions

  • Internal administrator-only fields

  • Workflow tracking information

  • Administrative notes

Common Use Cases

Multiple Checkbox (1 Column) questions are commonly used for:

  • Skills and Competencies

  • Areas of Interest

  • Volunteer Experience

  • Professional Certifications

  • Demographic Information

  • Program Preferences

  • Available Resources

Multiple Checkbox vs. Multiple Choice

Question Type

Best Used For

Multiple Checkbox (1 Column)

Users can select multiple answers.

Multiple Choice

Users can select only one answer.

For example, if an applicant can have multiple skills or interests, use Multiple Checkbox. If they can only select one education level, use Multiple Choice.

Multiple Checkbox (1 Column) vs. Multiple Checkbox (2 Columns)

Question Type

Best Used For

Multiple Checkbox (1 Column)

Short to medium option lists where readability is the priority.

Multiple Checkbox (2 Columns)

Longer option lists where screen space should be used more efficiently.

Best Practices

  • Include "Select all that apply" in the Question Text whenever multiple selections are allowed.

  • Keep option labels clear and concise.

  • Group similar options together when possible.

  • Use a 1-column layout when readability is more important than conserving space.

  • Consider a 2-column layout if you have a large number of options.

  • Review reporting requirements when defining Value Saved entries to ensure consistent data collection.