Configuring a Number Question

A Number question allows users to enter a numeric value.

This question type only accepts numbers and is commonly used when collecting quantities, counts, scores, percentages, or financial information.

Adding a Number Question

1. Navigate to the desired section of your form.

2. Select Add Question.

3. Select Number from the Question Type dropdown.

4. Configure the available settings.

5. Select Save.

Configuration Options

Question Text

The question or prompt displayed to users.

Example:

• How many years of experience do you have?

• How many volunteers participated in your program?

• What amount of funding are you requesting?

Best Practice: Clearly specify what number should be entered and include any units of measurement if applicable.

Digits Count

Determines the maximum number of digits users can enter.

Examples:

Tip: Leave this value as 0 if you do not want to restrict the number of digits entered.

Common Uses:

• Restricting years of experience to 2 digits

• Limiting funding requests to a specific length

• Controlling data entry consistency

Mandatory Field

Determines whether users must provide a number before submitting.

Enabled

• Users must enter a numeric value.

Disabled

• Users may leave the question unanswered.

Required for Draft Submission

Determines whether users must provide a number before saving a submission as a draft.

Enabled

• Users cannot save a draft without entering a value.

Disabled

• Users can save a draft and return later.

Note: This setting is typically used only when the information is required early in the application process.

Help Hover Text

Additional instructions displayed when users hover over the help icon.

Example Uses:

• Enter a whole number only.

• Do not include commas or special characters.

• Round to the nearest whole number.

Best Practice: Use Help Hover Text to clarify formatting expectations and data requirements.

Hide Question From Reviewers

Determines whether reviewers can view the question and response.

Enabled

• The question and response are hidden from reviewers.

Disabled

• Reviewers can view the question and response.

Common Uses:

• Internal administrative calculations

• Workflow tracking information

• Data not relevant to evaluation

Hide Question From Submitters

Determines whether submitters can view the question.

Enabled

• The question is hidden from submitters.

• The question can still be viewed and completed by administrators, if applicable.

Disabled

• The question is visible to submitters.

Important: When using an E-Reference question type, this setting must be enabled. E-Reference questions are intended to be completed by reference providers and should not be visible to applicants.

Common Uses:

• E-Reference questions

• Internal administrator-only fields

• Workflow tracking information

• Administrative notes

Common Use Cases

Number questions are commonly used for:

• Years of Experience

• Funding Amount Requested

• Number of Participants

• Number of Employees

• Program Attendance

• Survey Ratings

• Quantitative Metrics

Number vs. Single-Line Text

For example, use a Number field for "Years of Experience" but use a Single-Line Text field for an "Employee ID" such as "EMP-12345".

Best Practices

• Use Number questions whenever only numeric values should be accepted.

• Clearly indicate the type of number being requested.

• Use Digits Count to prevent invalid entries and improve data consistency.

• Include units of measurement in the Question Text when applicable (e.g., dollars, years, participants).

• Use Help Hover Text to explain formatting requirements.

• Consider reporting and data analysis needs when determining the appropriate digit limit.