Configuring a Signature Question

A Signature question allows users to provide an electronic signature as part of their submission.

This question type is commonly used for agreements, declarations, consent forms, certifications, and acknowledgements where a signature is required before submission.

Adding a Signature Question

Navigate to the desired section of your form.
Select Add Question.
Select Signature from the Question Type dropdown.
Configure the available settings.
Select Save.

Configuration Options

Question Text

The question or prompt displayed to users.

Example:

Please provide your electronic signature.
By signing below, you certify that the information provided is accurate.
Please sign to acknowledge and accept the program terms and conditions.

Best Practice: Clearly explain what the user is agreeing to or acknowledging by providing their signature.

Mandatory Field

Determines whether users must provide a signature before submitting.

Enabled

Users must provide a signature.

Disabled

Users may submit without providing a signature.

Important: Signature questions are typically configured as mandatory when used for agreements, certifications, or acknowledgements.

Required for Draft Submission

Determines whether users must provide a signature before saving a submission as a draft.

Enabled

Users cannot save a draft without signing.

Disabled

Users can save a draft and return later.

Best Practice: Most programs leave this setting disabled, as signatures are often completed during the final submission process.

Help Hover Text

Additional instructions displayed when users hover over the help icon.

Example Uses:

Please review all information before signing.
Your signature confirms the accuracy of the information provided.
By signing, you agree to the program's terms and conditions.

Best Practice: Use Help Hover Text to explain the purpose and implications of the signature.

Hide Question From Reviewers

Determines whether reviewers can view the signature.

Enabled

The signature is hidden from reviewers.

Disabled

Reviewers can view the signature.

Common Uses:

Internal consent forms
Privacy-sensitive acknowledgements
Administrative agreements not required during review

Hide Question From Submitters

Determines whether submitters can view the signature question.

Enabled

The question is hidden from submitters.
The question can still be viewed and completed by administrators, if applicable.

Disabled

The question is visible to submitters.

Important: When using an E-Reference question type, this setting must be enabled. E-Reference questions are intended to be completed by reference providers and should not be visible to applicants.

Common Uses:

E-Reference questions
Internal administrator-only fields
Workflow tracking information
Administrative acknowledgements

Common Use Cases

Signature questions are commonly used for:

Applicant Declarations
Terms and Conditions Agreements
Consent Forms
Privacy Acknowledgements
Certification Statements
Funding Agreements
Program Participation Agreements
Reference Provider Certifications

Example Signature Statements

Applicant Certification

I certify that the information provided in this application is true, complete, and accurate to the best of my knowledge.

Terms and Conditions Agreement

By signing below, I acknowledge that I have read and agree to the program's terms and conditions.

Consent Statement

I consent to the collection and use of my information for the purposes outlined in this application.

Best Practices

Place Signature questions near the end of the form after all required information has been completed.
Clearly explain what users are agreeing to before requesting a signature.
Use a Label question immediately before the Signature question to display any required terms, declarations, or instructions.
Configure the question as Mandatory when a signed acknowledgement is required.
Avoid requiring signatures for draft submissions unless absolutely necessary.
Consider whether reviewers need access to the signature before making it visible during the review process.

Important Notes

A Signature question is intended to capture an electronic acknowledgement from the user.
Signature questions are most effective when paired with a declaration, certification statement, or agreement.
If users must acknowledge specific terms, include those terms directly above the Signature question using a Label question.