Funding Module

Make it easy for to track, allocate, and communicate funding amounts and decisions.

What is the Funding Module

The funding module is a robust tool designed specifically for program administrators to efficiently manage the allocation of financial resources. With this module, admins can not only determine appropriate funding amounts based on the submitted proposals or requests but also communicate these decisions clearly to the submitters.

This communication feature ensures that all parties are informed about the funding outcomes, facilitating transparency and fostering trust in the program. Additionally, the module allows for tracking and documenting funding decisions, which can be crucial for future reference and accountability.

Overall, the funding module streamlines the process of budget management, making it easier for program admins to support their initiatives and engage with stakeholders effectively!

How it Works

Updating Funding Settings

1. From the left hand navigation menu click Funding.
   
2. Update all the necessary settings below. Once all the settings are set click Submit 
   • Would you like the funding to be available in the applications view page? - This option allows the submission list to show the allocated funding amounts.
   • Would you like the user who receives funding to get an email - Would you like the user to receive an automatic email notification from the system once the funds are allocated? (Note: If this option is enabled, the user will automatically receive the email once funding has been allocated to them.)
   • Total Funding Amount - The overall amount of funds you plan to allocate
   • Year - The year you are allocating the funds for 
     

Updating Funding Automatic Email Notification

1. From the left navigation menu click Emails then Email Text
2. Under Standard find the Funding email template - Email to Applicant when Funding is Allocated and to edit the email click the little pencil icon. 
   
3. Once you have made all necessary changes, click the Submit button to save your updates.
   Note: To pull the funding amount you have allocated keep %%FUNDING%% in the email template.
   

Allocating Funds 

1. From the left navigation menu click Submissions 
2. At the top of the screen you will see the Remaining Funding Amount
3. Beside the submitter you want to allocate funds to click the $0 under the Funding column
4. Enter the amount you want to allocate then click Submit 
5. The funding allocation is now complete, and you will notice a reduction in the Remaining Funding amount.
   
6. Once all funds have been allocated, a red Over Budget label will appear, indicating that the total funding has exceeded the available budget.